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Form DD 1351-2 Travel Voucher or Subvoucher

INSTRUCTIONS : TRAVEL VOUCHER OR SUBVOUCHER (DD Form 1351-2)


A DD Form 1351-2 is a Department of Defense form used for travel vouchers for approved travel expenses by military members.  This voucher must be filled out in order for reimbursement for travel expenses paid out of the pocket of the military member. 

The DD Form 1351-2 is available on the Department of Defense documentation website or can be supplied through the chain of command. 


The first step is fill in box 1, indicating what type of payment your voucher will be credited.


1. If you used a Government Travel Charge Card, you must indicate the split payment that will be made to the card contractor. 


In boxes 2 through 11, you must provide your personal information.  


2. You will need to put your name, grade, social security number, contact information as well as the type of payment made for your travel expenses. 


In box 12, you must list all of your dependents and indicate if they accompanied you on your travel.  


3. Boxes 13 and 14 require you to further indicate your dependent’s address as well as whether any household goods shipments are included in your travel expense.  


Box 15 is to be used to document your travel itinerary, including the dates and mode of all travel completed.  


4. You must indicate the travel costs of each separate trip and the mileage of each individual trip. 


Identify your mode of transportation in boxes 16 and 17.


5. You may be reimbursed for mileage and fuel if you supplied your own mode of transportation.


Box 18 and 19 are the most important sections on the DD Form 1351-2.  It is here that you will itemize all expenses for which you will be reimbursed.


6. Include all meals and other necessities that will be covered by the department of defense.  If you are unsure of a qualifying expense, check with the Department of Defense for further help. 


You must then certify the form in box 20 and have any supervising official sign box 21.


After completing the form, you must attach receipts for certain expenses that you are claiming reimbursement. 


7. You must attach receipts for lodging expenses over $75, secretarial approval of travel, if applicable, two copies of dependent travel authorization, if applicable, along with your original travel orders or authorizations.  

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AF FORM 55 Employee Safety and Health Record

INSTRUCTIONS : EMPLOYEE SAFETY AND HEALTH RECORD (AF FORM 55)


An AF Form 55 is a United States Air Force form is used for documenting the completion of initial and recurring safety training.  The for serves as an employee safety and and health record, to be kept in the workplace and update the training as necessary.  

The AF Form 55 is available on the United States Air Force documentation website or can be supplied through the chain of command. 

The first section of the AF Form 55 is to be filled out by the workplace supervising authority.    


1. The officer in charge of the workplace must identify themselves on the AF Form 55.


2. Boxes 1 through 3 must state the name of the supervising officer, their social security number, and their organization or workplace identifier. 


3. Boxes 4 and 5 must identify the occupation series and duty of the supervising official.  In these boxes, provide the official title used in your organization and provide the specific duty type you are assigned to supervise.  


4. In box 6, the supervising officer must list the hazards that are associated with the job tasks or work areas involved in their assigned duties.  List all hazards, both minimal and severe, indicating how likely the hazards may be encountered. 


5. Use box 7 to indicate any occupational health examinations that may be required for the duties served in the workplace.  Such exams may not be required in all duty types, in which case you may leave box 7 blank. 


6. The next section provides a checklist for all mandatory safety items to be briefed by the supervisor to all on duty in the workplace.


7. As you inform your crew of the hazards and safety precautions to be taken, you must check off the boxes as necessary.  


8. Continue checking off the boxes and keep the AF Form 998 in the workplace and continue to update the form as additional training is accomplished.  

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Form DD 2875 System Authorization Access Request (SAAR)

INSTRUCTIONS : SYSTEM AUTHORIZATION ACCESS REQUEST (SAAR) (DD Form 2875)


A DD Form 2875 is a Department of Defense form used a request for system authorization access.  The form must be used before any access to Department of Defense computer system access will be granted. 

The DD Form 2875 is available on the Department of Defense documentation website or can be supplied through the chain of command. 

The initial boxes require you to indicate the type of request being made, the system name and location.  


1. Part I is to be completed by the requesting individual and requires their personal and contact information.


2. Write in the corresponding boxes the name, organization, address, department, and contact information.  


It must also be indicated whether the requesting party provide their citizenship and military status. 


3. If any training or certification is necessary, the individual must indicate whether they have completed the necessary requirements and certify the form in box 11. 


Once part I is completed, part II must be filled out by the system administrating agency or sponsoring party.  


4. The justification for access must be provided in box 13.  A brief explanation is required, however if extensive information needs to be provided, additional pages may be attached at the end of the form.  


Additionally, the sponsoring party must describe the type of access to be granted and the security clearances necessary for the system. 


5. Both the supervisor and information owner must provide their certifications and contact information in boxes 17 through 25.  


If additional security matters need to be addressed by the proposed access, a security manager must validate the form in part III. 


6. The security manager must provide the investigation information and sign off on the DD Form 2875 before it can be reviewed and approved. 


Part IV requires completion by the authorized staff preparing the account information.  


7. If specific information about the system needs to supplied on the DD Form 2875, this information should be listed in part IV, explaining the specific systems, domains, servers, applications, directories, files, or datasets that will be accessible. 


Once all sections have been completed by the proper authorizing parties, the form should be transmitted to the approval authority.  


8. A record of the form should be kept by the requesting party for further reference, especially if additional system authorizations requests will be needed in the future.  

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Form DD 1172 Application for Identification Card/DEERS Enrollment

INSTRUCTIONS : APPLICATION FOR IDENTIFICATION CARD/DEERS ENROLLMENT (DD Form 1172)


A DD Form 1172 is a Department of Defense form is used for application for an identification card and DEERS enrollment. The form is required for obtaining the identification card and provides the adequate information for enrollment in benefits programs for the military member and their dependents.   

The DD Form 1172 is available on the Department of Defense documentation website or can be supplied through the chain of command. 

The applying military or department of defense employee must fill out section I, providing basic contact information.


1. You must provide your name, social security number, status, and pay grade information. 


2. Furthermore, you must supply all contact information that is required, including address and phone contact.


Section II may require you include additional information about your current assignment, qualifying status, or other important information about the benefits you are eligible. 


3. Depending on your agency or department, section II may already be per-printed with the information necessary for your application. 


Section III requires the information about your sponsoring group or agency, with the appropriate authorizations and approvals. 


4. Your sponsoring office must provide its contact information, details of your assignments and positions, and be signed off by a qualified official for authorization. 


If you have any dependents which will qualify for benefits through the Department of Defense, you must include their information in part IV.  


5. If you do not have any dependents, you may leave this section blank.  An amendment to this form may be necessary if you are responsible for dependents at a later date.  


6. If you need additional space for more than 2 dependents, you may use additional sheets attached to your DD Form 1172.


Once a new identification card is issued, you must certify receipt of the the new card in section V. 


7. Retain a copy of DD Form 1172 for future reference and your file.  You may need to file amended DD Form 1172s in the future or need the necessary information on it. 

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Form VA 21-4138 Statement In Support of Claim

INSTRUCTIONS : STATEMENT IN SUPPORT OF CLAIM (VA Form 21-4138)


A VA Form 21-4138 is the Veteran Affairs Statement in Support of a Claim form that is used to support a claim for benefits.  This form is used to provide requested information by Veteran’s Affairs while they are evaluating your claim.  

The VA Form 21-4138 is available on the United States Department of Veteran Affairs website.    


The first blank boxes require your basic identification information. 


 1. In the top box, you must provide the name, social security number, and the claims file number of the veteran who is making the claim.

 
Next, the large box on the first page requires a statement made in connection with the applied for claims. 


2. This is the most important section of your VA Form 21-4138.


3. It is important that you write a well thought out statement that supports your claims. 


4. Write a draft of your statement. 


5. Ensure that your draft includes a very detailed explanation addressing all of the required additional information the Department of Veteran’s Affairs requires.  Also ensure that you cover all of your claims. 


6. Once you have a completed draft, you can either handwrite your explanation in the box or print it from a computer and attach it.  You must also attach any supporting documents you may require.  
Finally, you must certify your VA Form 21-4138.


7. Sign and date the VA Form 21-438 at the bottom of the page.  


8. Supply your address and phone number contacts 


If your statement will not fit in the box on the first page, you may continue your statement in the box on the second page.  You may also attached additional pages for your form if you so require.  


9. Submit your VA Form 21-4138 to the Department of Veteran Affairs by mailing it to the address provided, ensuring that it gets to the office it needs to be reviewed.   

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