Form DA 200 Transmittal Record

INSTRUCTIONS : TRANSMITTAL RECORD (DA Form 200)

A DA Form 200 is a United States Army form used to record transmittal records of an item shipped between a shipping party and a receiving party. The form is to be filled out by the shipper.

The DA Form 200 is available on the United States Army documentation website or can be supplied through the chain of command.

The first box that must be filled out is the security classification in box 1

1. The security classification will determine the method of shipment and the appropriate security measures that may need to take place for the shipment.

Box 2 requires the shipment number.

Boxes 3, 4, and 5 are used to identify the shipment and the date it will be shipped.

2. Fill out these boxes with the appropriate information before shipping occurs.

Boxes 6 through 11 require the information necessary for the shipment to take place.

3. You will need to identify the authority for the shipment, number of records shipped, contact information for the authority, and the shipping information of the sender and receiver.

4. A return receipt may be requested by the shipper, which will require the DA Form 200 be signed, copied, and sent back to the shipper for confirmation.

Boxes 10 and 11 require certification of shipment and that the item was received.

Boxes 12 through 14 require the sender to identify the details of the shipment made.

5. You must include the type of media shipped, indicating the media form and total number of items and boxes. If the type of media is not indicated on the form, you may write it in a blank section of box 12.

Boxes 15 through 17 are to be used for identifying the shipment method and special instructions that may be required for the shipment.

6. Additional remarks may be made in box 18. Include any additional instructions, details, or information that either the shipping party or the receiving party will need.

Once the DA Form 200 has been filled out and the items properly shipped, a copy of the form should be kept by both sender and receiver for record keeping purposes.

Form DA 1687 Notice of Delegation of Authority Receipt for Supplies

INSTRUCTIONS : NOTICE OF DELEGATION OF AUTHORITY RECEIPT FOR SUPPLIES (DA Form 1687)

A DA Form 1687 is a United States Army form for the notice of delegation of authority for a receipt of supplies. This form is informally referred to as a “signature card” and is used primarily to record the receipt of supplies.

The DA Form 1687 is available on the United States Army documentation website or can be supplied through the Army chain of command.

The first box that must be filled out is the date box in the upper right corner.

In the next boxes, the receiving party must identify themselves and their location.

1. The receiving party must identify their name, location , and authority for each unit of supplies they are receiving from the delegating authority.

The supplying officer must next fill out the bottom portion of the DA Form 1687.

2. The supply officer must indicate the type of transfer that is occurring and should make any important remarks needed to understand the transfer and why it is taking place.

3. The receiving party will then assume full responsibility for the supplies, which they will swear to on the bottom portion of the receipt.

4. The unit identification code, account numbers, name, rank and contact must be supplied at the end of the form.

Once completed, the individual who is accepting receipt of the items must sign off on the DA Form 1687.

5. A copy should be kept by both the supplying and receiving individuals, to assure that all supplies are accounted for through the supply chain.

6. Additional copies should accompany the supplies to their next destination, so as to provide the appropriate information as the supplies make their way through the proper channels before ending at their final destination.

Form DA 2404 Equipment Inspection and Maintenance Worksheet

INSTRUCTIONS : EQUIPMENT INSPECTION AND MAINTENANCE WORKSHEET (DA Form 2404)

A DA Form 2404 is a United States Army form used to record the inspection and maintenance of equipment. The worksheet is used primarily along with a corresponding technical manual for the piece of equipment that is being worked on.

The DA Form 2404 is available on the United States Army documentation website or can be supplied through the chain of command.

Box 1 must be filled in, identifying the organization working on the piece of equipment.

Boxes 2 through 6 identify the equipment that will be inspected or worked on.

1. Ensure that you supply the nomenclature and model of the equipment in box 2.

2. Identify the operating information pertinent to the equipment. You must include any mileage, hours, hot starts, or other measuring tool of the equipment.

Once all of the equipment identifiers have been recorded, you must move on to box 7.

3. Under box 7, you must identify the technical manual that is to be used in the inspection and maintenance.

4. Identify all technical manuals to be used. If more than two manuals are being used, refer to them in an addendum sheet that can be attached at the end of the DA Form 2404.

In Box 8, the maintenance provider or inspector must certify the form by signing and dating.

5. Additionally, the amount of service time must be recorded in Box 10.

The rest of the worksheet is devoted to listing and identifying the items inspected and the maintenance records.

6. List each item number and their status individually in boxes a and b.

7. If there are any problems with the equipment, they must be identified in column c, which is titled deficiencies and shortcomings.

8. If any corrective actions are needed, they should be listed in column d.

9. Once addressed, each item must be signed off with the initials of the maintenance personnel in column e.

After completion of the DA Form 2404, the record should be kept with the equipment for further reference in future maintenance events.

10. The maintenance group should also keep a copy, to keep an active record of all inspections and maintenance performed on equipment.

Form DA 2166-8 NCO Evaluation Report

INSTRUCTIONS : NCO Evaluation Report (DA Form 2166-8)

A DA Form 2166-8 is a United States Army form required for an NCO evaluation report. An NCO evaluation report is used for a yearly evaluation of a non-commissioned officer in the United States Army. The form is to be filled out by supervising officers.

The DA Form 2166-8 is available on the United States Army documentation website or can be supplied through the Army chain of command.

Part I requires the basic information about the NCO that is to be evaluated.

1. Include the name, social security number, rank, contact information, and the appropriate rates and codes that identify the NCO.

After completion of the basic information, you must fill out Part II.

2. Part II requires the evaluating officer to provide their own information for the DA Form 2166-8.

3. Boxes B and C require the information from any senior raters or reviewer who is also submitting the evaluation report for the NCO.

4. All raters and reviewers must sign off on the final evaluation report before it is to be sent out.

Parts III and IV are the actual evaluation information to be supplied in the DA Form 2166-8.

5. The duties of the NCO must be supplied, along with descriptions of special emphasis and appointed duties in which the NCO covered over the evaluating year.

6. The evaluation then must take into consideration the NCO’s compliance with the Army’s core values. The evaluating officer must check whether the NCO has met each of the 7 core values and can provide any comments about this evaluation.

On the second page, Part IV continues, and the evaluator must report on 5 specific areas of the NCO’s abilities.

7. The five areas are competence, physical fitness, leadership, training, and responsibility and accountability.

8. The evaluator must determine if the NCO exceeds the standard, meets the standard, needs some improvement or needs much improvement in these 5 areas.

After the specific evaluation, the evaluating officer must provide an overall evaluation of the yearly effort of the NCO, which is provided for in Part V.

9. All senior raters must also give an overall performance evaluation.

Upon completion, the evaluation is ready for submission to the appropriate use through the chain of command.

AF FORM 988 Leave Request/Authorization

INSTRUCTIONS : LEAVE REQUEST/AUTHORIZATION (AF FORM 988)

An AF Form 988 is a United States Air Force form is used for requesting and authorizing leave from service. The form has three parts, all of which must be filled out to request and have the leave authorized.

The AF Form 988 is available on the United States Air Force documentation website or can be supplied through the chain of command.

The first section of the AF Form 988 is to be filled out by the Air Force member requesting leave.

1. The requesting member must provide their general information in boxes 1 through 6. This information must include their name, social security number, date of request, grade, leave balance, and type of transaction if the requesting member is an officer.

2. If the Air Force member requires convalescent leave (to recover from medical issues or injury), the recommended time for leave must be provided in box 7.

3. In box 8, provide the type of leave requested, with any additional remarks if necessary.

4. Boxes 9 through 20 require detailed information about your requested leave. Provide the number of days of leave, the dates, where you will be, your address during your leave, an emergency contact number during your leave, and any duty information that may apply to you.

5. The member must sign the acknowledgment in box 21, with the supervising officer signing and approving the leave.

6. If the requesting an extended period of leave, a supervisor or commander must approve of the leave in boxes 26 through 33.

7. Once all of this information has been provided in the first page of the AF Form 988, you must provide the same information on each of the next 2 pages of the form. The boxes are identical, so provide the same information for each sheet.

8. Page 2 of the AF Form 988 will require that you record your data of leave if the leave is taking place outside of the continental United States. This information should be provided in section II of the second page.

9. The third page of the AF Form 988 is to be used at the conclusion of your leave. The top section, which will require the same information as the first page, must be filled out and submitted at the time of leave requested. The form will be given back and the member on leave must fill out section III must report on their leave upon their return.

Form DA 5960 Authorization to Start, Stop, or Change Basic Allowance for Quarters

INSTRUCTIONS : AUTHORIZATION TO START, STOP, OR CHANGE BASIC ALLOWANCE FOR QUARTERS (DA Form 5960)

A DA Form 5960 is a United States Army form used for the authorization to start, stop, or change basic allowance for quarters. It can also be used for variable housing allowance. It is used as a method of changing the pay record of a military member, which can be due to a number of factors.

The DA Form 5960 is available on the United States Army documentation website or can be supplied through the chain of command.

The first step is to supply your basic identifying information in boxes 1 through 3.

1. Include your name, rank, and social security number.

Next, you will indicate the type of action you are using the DA Form 5960 for in box 4.

2. Your duty location, date, and type of quarters are needed in the following three boxes.

In box 8, you must identify your marital and dependency status, including all current and previous marriages and dependent children.

3. If your spouse or former spouse is also a military member, you must put their information in box 8 sections 1, 2, and 3.

Box 9 is used for indicating the type of quarters that you will be moving into or changing.

4. A military member grade E7 and above can select their quarters information, otherwise a commanding officer must make the determination and attach the appropriate forms.

Should you have any dependents who will be living in your quarters, you must provide their information in boxes 10 and 11.

5. Should you require more space, write additional dependents on the back of the DA Form 5960, listing all of their information required in box 10.

Box 12 will require accounting information of your monthly expenses and the monthly expenses of any dependents not currently living with you.

6. Indicate your current mortgage, insurance, or other monthly obligations.

If you are leasing quarters, you must also include the contact information for the landlord of the property and the address of the location.

Finally, you and any commanding officer must sign off on the bottom of the form, certifying the DA Form 5960.

7. Submit the original to the proper authority, but keep a copy of the form for future reference.

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